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3 Ways To Master Calendar Scheduling Across Time Zones

Scheduling meetings across time zones can be challenging. It’s difficult enough finding a meeting time that works for everyone in the same city, let alone in different countries where factors like Daylight Saving Time further complicate matters. 

Automating your calendar scheduling can help remove the confusion from setting up meetings across time zones and make it easier for you to meet with clients or plan project meetings. 

In this article, we’ll sum up some of the factors you need to consider when scheduling international meetings. 

Be mindful of your attendee’s time

Video calls with potential clients, partners or prospects situated across the globe is a quick and efficient way to connect, but it should never be done at the cost of their private time – or sleeping patterns. Set limits for when meetings can take place to ensure they fall within a reasonable time window within or outside the workday. The last thing you want to do is schedule a meeting at 4 am. Don’t forget to factor in Daylight Saving Time. If you have a recurring meeting, reschedule when the clock goes back or forward. 

Use a solution built for meeting across time zones

Our software makes it easy for connections in different time zones to meet without interruption. ScheduleOnce features built-in time zone conversion settings that automatically adjust to your recipient’s local time zone, so all time slots will display in their local time. To make it even easier for your attendees to select a meeting time, you can opt to only show time slots in their working hours, and eliminate your available times early in the morning or late at night. 

ScheduleOnce also automatically makes the necessary adjustments for Daylight Saving Time, so you never have to worry about keeping track of them yourself.

Use meeting tools that suit everyone

Our software integrates seamlessly with most web conferencing tools to cater to everyone’s different needs. All your recipient needs to do is click on a single link to see all the meeting details in their local time.  If your clients use Zoom for video conferencing and you use another platform, be sure to check in advance if the two clients can integrate, otherwise consider using another platform. Using one specific conference call platform reduces setup time and is more convenient for all participants, especially for recurring meetings.  

Technology removes the hassle from scheduling meetings, making calendar scheduling a breeze across time zones. Just remember, meetings should always be scheduled with time differences in mind. ScheduleOnce’s built-in time zone conversion settings cancels out any possible confusion about meeting times, so you can connect effortlessly, no matter where your customers are situated.

Read more about our time-zone features here. Start scheduling meetings across time zones right away by signing up for your 14-day free trial now.

Simple Scheduling Tips to Improve Productivity

Getting the most out of your day can be challenging. For many of us, focusing on what’s important is often hindered by putting out fires, distractions and back and forth correspondence – especially when it comes to the seemingly simple scheduling of meetings. 

A little bit of planning and structure can help you move forward and achieve your daily goals. Leveraging technology to work more efficiently is a great move in the right direction. 

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Using Scheduling Software To Improve Your Customer Experience

According to respondents of a recent customer experience (CX) trends report, having to wait for a response is the number one frustration that customers have when interacting with a company. 

If your business has a support or customer success team, you’ll know how important keeping your customers happy is to your bottom line. But did you know that 70% of executives interviewed over the past two decades believe that customer experience is the highest strategic performance measure for operational success? 

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5 Time-Saving Tips For Busy Sales Teams

For salespeople, time management can be an ongoing issue. Often you’ll find that you don’t have enough time in the day to meet with everyone you planned to. Intensive admin work can add to your frustration. How can you close deals when you can’t find a minute to make that final closing call?

We’ve put together some advice to help you maximize your schedule, including using a scheduling app to manage your client bookings. 

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The 5 Golden Rules to Increase Bookings from your Website

Would you like to capture more leads from your website? OnceHub CEO Rami Goraly shares his golden rules for conversion. 

Using online scheduling has definite advantages over web forms. With a Booking page you’re not only capturing a lead’s contact details, you’re also capturing their time with a confirmed meeting. This signals sincere interest, fosters commitment, and shortens time to engagement. It means more qualified leads enter your funnel. 

Optimizing your Booking page reduces the bounce rate and lead spillage, and ensures you’re getting the most out of your online scheduling for maximum conversion. 

Let’s look at the five ways you can boost your Booking page and drive more leads down your funnel.

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5 Steps to Converting Lost Leads Into New Customers

Any salesperson will be able to relate to the following scenario: a lead visits your website and fills out a web form. You phone them, but they’re too busy to take your call. Or even worse – they don’t answer at all. When you send an email, you never receive a response. The likelihood that you’re going to lose that lead starts to sink in.

Losing leads is frustrating, but no shows and lost leads can be turned around. We’ve put together some proven tips including utilizing software for scheduling meetings to help you convert sales leads and meet your targets.

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How to use Online Scheduling for Support Sessions

OnceHub co-founder and CEO Rami Goraly shares his advice for customer success teams on how and when to use online scheduling for support queries.

For most support teams, client meetings count as a worst-case scenario. They’re time-consuming, usually form part of an escalation path, and create bottlenecks. Imagine if your team accepted online booking requests from every customer. Once you’ve scheduled an online booking with a customer, there’s an added risk of that generic booking link being misused to bypass your standard processes. This is especially problematic for tier-two specialists whose time needs to be carefully managed. 

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Scheduling Scenarios for Financial Advisors

In our last blog, we touched on how technology is reshaping the financial planning sector. Online scheduling allows financial advisors to keep up with their clients’ changing needs and gain a competitive edge.  

Financial planning firms and individual financial planners have one thing in common – client meetings. A larger firm might have more complex requirements for setting up meetings than a single financial planner, but both businesses can benefit greatly from using online scheduling tools. You can connect with clients faster and make yourself more accessible to potential and existing clients. 

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How financial advisors can get the most out of scheduling

Financial advisors must leverage technology to stay relevant. OnceHub co-founder and CEO Rami Goraly shares his advice for financial advisors on using ScheduleOnce and InviteOnce to their advantage.

The rise of robo-advisors and online financial sites make it easy for clients to source unbiased recommendations without a middle man. Financial advisors are still a trusted source of information. The advantage you have over online sources are the long-standing relationships you build with your clients. When it comes to financial planning, face-to-face meetings are the norm. Online scheduling eliminates the back and forth and allows clients to schedule meetings with you quickly and conveniently. 

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